Sample template: Colleges01

 

 

 

Description

This is an example presentation for a college library based on one for a local college.  It displays a video in the middle which was converted from an existing PowerPoint presentation (using Microsoft PowerPoint 2010) they were currently displaying in their library.  The college wanted to display an RSS feed of college news at the bottom of the screen, but this is not possible with PowerPoint as PowerPoint plays full screen.  The design is created using picture and text controls and doesn't move.  The images and logo were just recycled from ones on the college's website.
The RSS news feed at the bottom of the example is displayed from www.repeatserver.com which is a free service that allows you to create and maintain a list of news items to be displayed in your presentations. 

At the moment, a single video file called WindyridgeCollegeLibrary.wmv (exported from PowerPoint) is displayed.  You could have a different video for each day of the week by double clicking the middle video control, ticking the 'Use play list instead' box, changing the schedule type to WEEKLY and then specifying a different video for each day.  The single video is currently 'monitored' by Repeat Signage which means if you changed the original PowerPoint presentation and exported as a video again and over write the video being displayed, then Repeat Signage will automatically load and play the new version of the video.

Features

- Day and date - For example "05 July 2012 12:18 PM" - This automatically updates itself.  This control can be formatted as required by double clicking.  For example, you could add the day of the week and change the time AM/PM format to a 24 hour clock format.

- Middle area - This is a PowerPoint presentation that has been converted to a video.  See instructions below on how to do this.

- RSS feed control - This displays news items from www.repeatserver.com, which is a free service to Repeat Signage users that allows RSS news feeds to be created and maintained. In this presentation, http://www.repeatserver.com/Users/RepeatSamples/CollegeNews.xml is displayed which is just a sample. Your organisation can go and create a free www.repeatserver.com account to create and publish it's own RSS feeds for use in Repeat Signage presentations.

All other page text and picture are static, i.e. it doesn't change dynamically. These can be changed at any time by editing and saving the presentation. The presentation itself can also be changed over a network and when saved the Repeat Signage will automatically reload the new version.  If your organisation already has a website, then images and logos can be saved from this and be easily used to build up a presentation.

Using this sample

When you create a new presentation in Repeat Signage, then Template Wizard will appear and this one of the standard templates.  For Repeat Signage 2010-2014 users, then please update to Repeat Signage 2015, free of charge, first by installing Repeat Signage 2015 from our downloads page.

 

 

Converting existing Microsoft PowerPoint files to video
 
You would need a single copy of Microsoft PowerPoint 2010 (costs around £120+VAT in the UK) to do this.  The trial version of PowerPoint 2010 is available for 60-days free of charge if you want to test this.  Unfortunately, this feature is not available in earlier versions of PowerPoint.

 

To convert a PowerPoint file to a wmv video:

 

1.  Open the PowerPoint file in Microsoft PowerPoint 2010

 

2.  Click on 'File' then 'Save & Send'

 

3.  Click on 'Create a video'

 

4.  Read the page information

 

5.  Select the target number of pixels, either large 960x720, medium 640x480 or small 320x240.  If you are not sure then go for medium as this gives good quality and a smaller file size than large.  When you have later inserted your video into a Repeat Signage presentation and sized it to your needs, you will then be able to see the size in pixels of your video control and decide it you needed your video to be more or less pixels.  You can always export it again with different pixel settings later.

 

6.  Select either 'Don't Use Recorded Timings and Narrations' or 'Use Recorded Timings and Narrations'.  The 'Don't use ...' option just allows you to specify how long in seconds to display each slide for.  The 'Use Recorded ...' option can be selected when you use the Rehearse feature of PowerPoint to manually decide when each slide (or effect within a slide) is displayed on screen.  To do this, you can select 'Slide Show'  from the menu and then click the 'Rehearse Timings' button to display the PowerPoint presentation and set these timings.

 

7.  Click on 'Create video' and specify where you want the .wmv file creating

You will be able to insert your exported PowerPoint video into a Repeat Signage presentation using the Video control.  The play list feature of the video control allows you to schedule PowerPoint videos to either play one after the other (and loop), or specify hourly, daily or weekly playlists so that you can decide when your PowerPoint presentations are displayed.

 

Converting existing Microsoft PowerPoint files to Flash SWF video files


iSpring Free is a free plug-in for PowerPoint and lets you export your PowerPoint presentation as a Flash file.  You can use iSpring Free to convert your PowerPoint presentations to a Flash .swf video file.  There are several advantages of a Flash file over a wmv video:

1.  Smaller file size - The WindyridgeCollegeLibrary.wmv file contained within the presentations to download on this page is 3,146Kb in size.  The same video as a Flash .swf file is 335Kb, which is around 10% of the size. 

2.  Flash file takes up less memory and less processor time. 

3.  On some systems, if you spread a video over multiple monitors, then there can be issues.  Flash files do not have this problem.  


This is how to convert the WindyridgeCollegeLibrary.ppt to a .swf using Microsoft PowerPoint 2010 with the free iSpring plug-in:

1.  Make sure you have Microsoft PowerPoint 2010 installed or download and install the free 60 day trial from the Microsoft website.

2.  Visit http://www.ispringsolutions.com/free_powerpoint_to_flash_converter.html and download and install the free ISpring plug-in.

3.  Download and open the WindyridgeCollegeLibrary.ppt file from this page, or open one of your own PowerPoint files.

4.  Click on the 'iSpring Free' tab on the menu bar.

5.  Click on the 'Publish' button.

6.  Choose a name for the finished Flash file and browse and choose a local folder.

7.  Put a tick in the following boxes: 'Start presentation automatically', 'Loop presentation', 'Change slides automatically'

8.  Click on 'Publish'.

9.  Open Repeat Signage and either open an existing presentation or create a new one. 

10. Insert a Flash video control into the presentation and point this as your WindyridgeCollegeLibrary.swf file.

11.  You will see an iSpring menu at the bottom of the video.  This isn't what you want displaying in your presentation so what we need to do now is to cover this up.  You can do this by inserting a Text label control and positioning this over the menu part of the Flash video control.  In the example below, we have put words over this area, but you can omit the words so that just a white rectangle (or any other colour) covers the menu.

Using a text label to cover iSpring menu


Using the templates in Repeat Signage

 

To access templates in Repeat Signage, then open the main Repeat Signage screen and then click on 'Presentations' and 'Create presentation'.   The template wizard will then be displayed and you will be able to choose from a list of templates.

 

If you are using a version of Repeat Signage below 2015, then please install the free upgrade to Repeat Signage 2015 from the downloads page. 


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