PDF/Document/PowerPoint control
Supported file types |
*.pdf, *.doc, *.docx, *.xls, *.xlsx, *.odt, *.rtf, *.xps,
*.tif, *.xls, *.xlsx; *.ppt; *.pptx |
Playlist support |
Yes |
Scheduler support |
Yes |
Scrolling support |
Yes |
Rotation support |
Yes |
Transitions |
25 transition effects when using this
control in play list mode |
File locations |
Files and folders on local or network drives (all
editions), Internet websites,
RepeatServer.com and FTP sites (Standard and above editions) |
Traning videos |
Repeat Signage Controls - PDF/Document control (03:19 min/secs) |
Description
This control allows the display of PDF files (plus
Microsoft Word documents,
Microsoft Excel files and Microsoft PowerPoint slides).
Most PDF files have more than one page and this control allows you to select
which page you want to display.
Open Office (.odt) documents are also supported. If you display PDF
files, Word documents, etc, they generally have multi-page pages. In play
list mode, you can now use the 'Page' tab to specify that you would like to
display all pages, or multiple pages, from your files. Support for
multi-page Tif files has also been added.
Microsoft XPS files are also supported. An XPS
file is the Microsoft equivalent of a PDF file. Windows 8
has a built in printer which is installed on all computers called
'Microsoft XPS Document Writer'. You can use this to print your
documents directly to a .xps file and then use this control to display
these. If you get this control to monitor for new versions
(using the properties screen 'Refresh' tab), then you can get Repeat Signage
to automatically display the latest XPS file every time you print to the
same XPS file, as soon as it changes.
The control supports the playing of Excel spreadsheets.
These are for whole pages from a spreadsheet file, the same as you would see
if printed out. If you want to display specific sheets and cells from
a spreadsheet, then use the
Spreadsheet
control instead.
Alternative to this control
Our
Banner control supports
all of the above file types as well.
Simple PDFs and documents
On the designer screen menu, click on 'Insert' then 'Insert PDF/Document'. This
will allow you to choose a PDF/Excel/Word/PowerPoint file. You
can then position and size your PDF/Document control as required. Double
click the PDF/Document control to view the properties.
Playlists of PDF/Document files
You can create a play list of PDF controls. Insert a PDF
control as for
'Simple PDFs' above. Then double click the PDF
control to display it's properties. Put a tick in the 'Use play list
instead' tick box. This will take you to the Playlist tab.
Your first PDF appears in the grid for you. Use the 'Add' button
to add other PDFs to the list. Use 'Add blank' to add blank items
which can be used to give a pause between playing website pages. For
example, you could insert a single PDF and set it to display for 2 seconds.
Then insert a blank item again for 2 seconds. This would then give the
effect of flashing the PDF on and off the screen.
If you want to add multiple pages from a PDF or all PowerPoint slides, then
use the 'Page' tab to specify that you would like to display all pages.
Scrolling PDF files
Create a play list of PDFs (see above). Open the control's
properties by double clicking it and select the 'Scrolling tab'. Change the
'Scroll direction' combo box to an entry other than NONE, for example RIGHT TO
LEFT. Click on OK to see it scrolling. For more scrolling options, on the
properties 'Scrolling tab', press the F1 key to see the various options.
Also see
Single, playlist, scrolling
and advanced scrolling for visual examples of what is currently possible.
Playing PDF files from RepeatServer.com or another website
You can create a free
RepeatServer.com
account and use this to upload PDF files to your online account. When
you insert a PDF file in your presentation you can choose to collect it from
a website and point it at PDF files that you have uploaded. You then
get your presentation to monitor the online version for changes. When
it detects that you have uploaded a new version of the, then this is
automatically downloaded and played whilst your presentation is running.
You can do this in the following way:
1. Create a free
RepeatServer.com
if you haven't already done this. This can be done by visiting
www.RepeatServer.com
in your web browser or via the 'RepeatServer.com' tab on the main Repeat
Signage screen.
2. Log onto your
RepeatServer.com
account and on the menu click on 'File' then 'Upload files'.
3. Use the 'Browse' button and then locate your PDF files on your hard
disk (hold down your keyboard Ctrl key to select more than one at a time)
and then click the 'Upload' button.
4. On the
RepeatServer.com
menu, click on 'File' then 'Documents and files' list.
5. Find the line in the grid for one of your PDF files that you just
uploaded. (You may have to use the page buttons if you can't see your
file on the first page).
6. Back to Repeat Signage. Go to the main screen and select the
'RepeatServer.com' tab. If you haven't already linked your Repeat
Server account to Repeat Signage, then you will need to follow the
instructions on screen. When this has been done, then please click on
the 'Refresh' button to display all your Repeat Server files, which should
include all the files you have uploaded. This needs to be visible before
we can continue.
7. Create a Repeat Signage presentation on your computer or open an
existing one. In the Repeat Signage designer, click on 'Insert'
then 'Insert PDF'.
8. Click the 'RepeatServer' option and a list of your files will
be displayed, which will include any you have just added above. Now
select your file by clicking on it, then click on the 'OK' button.
9. Click on 'OK' to insert the control. The next thing to do
is to resize the control to an appropriate size.
10. Double click your new control to see it's properties.
Click on the 'Refresh' tab. By default, new controls that are collected
from a website location will automatically check for changes every 15
minutes. You can set this value appropriately. If you need the
presentation to update itself almost as soon as you make a change
online, then set this value to check every minute, or 15 seconds, etc.
To give this a test:
11. Edit the PDF file and make some changes (or overwrite it with a
different PDF file).
12. Log onto your
RepeatServer.com
account and upload the new version which will overwrite the original.
13. Your
presentation will update itself (even in the Repeat Signage designer)
within 15 seconds.
You don't have to use
RepeatServer.com
as you could use your own website instead and use FTP software to upload and
download files.
Creating and editing PDF files
Adobe
Acrobat was the original product for creating and editing PDF files.
Since then many applications including most graphic design software and
OpenOffice have the
ability to export documents directly into PDF files, so you don't need to
purchase software to create PDF's. Most document scanners will scan
paper documents and turn them into PDF files.
To edit PDF files, so that you can add and remove pages from documents, etc, you
require a PDF software. Do a search on Google for 'PDF editor' if you need
this ability.
Adobe
Acrobat is the most professional software for this, but comes with a
professional price tag. You could download the free trial and use the
software free for 30 days.
Printing from other programs directly to a playing Repeat Signage
presentation
If you have a PDF/Image printer installed on your system then you can print
from any program (Microsoft Word, Excel, PowerPoint, Visio, Internet
Explorer, etc) directly to a PDF file. Many applications, including most
graphic design packages have the option to export files in PDF format.
Windows 8 has a built in printer which is
installed on all computers called 'Microsoft XPS Document Writer'. You
can use this to print your documents directly to a .xps file and then use
this control to display these.
There are several free and paid for PDF/Image printers on the market. The
Cute PDF writer and
BullZip
PDF printer are completely free and work with Windows 8 / 10 and 11.
BullZip also allows you to print to picture files such as .png files.
BullZip (and other PDF printers) work in the following way:
1. Click on 'Print' in your program (Word, Excel, Paint, etc)
2. Select which pages to print in the Print dialog box and select the
printer name, which you change to 'BullZip PDF printer' if this is not the
default printer.
3. Click on OK to print.
4. You are the prompted by BullZip to enter a name and location for your
PDF file. Type one in and click on 'Save'. BullZip has loads of other
options when producing PDF's or images.
The above is useful for digital signage. You can insert a PDF file in your
presentation and then double click the PDF control to open it's properties and
use the 'Refresh' tab to tell Repeat Signage to monitor the original file for
changes. This means that when you print to the same PDF again, Repeat
Signage instantly displays the new PDF. Imagine that you have a reception
area and are expecting important visitors from one of your clients. You
could create a PDF document with a welcome message and that company's logo on
and display it on a plasma screen. When the next customer is expected,
then the receptionist, on another computer, can 'Print' off a new copy of the
PDF document with the next customers details on. The PDF would have to be
on a network drive so that the computer attached to the plasma screen would read
the PDF from there and the receptionist would be able to print and overwrite the
PDF on the same network drive from her computer, or indeed any computer with
access to the network drive. Remote users with network access to
that drive, via a VPN (
Virtual
Private Network) or via dialup software such as
PC
Anywhere, could overwrite that file allowing presentations to be updated as
they are playing for anywhere in the world
Exporting from other programs directly to a playing Repeat Signage
presentation
See the above on 'Printing from other programs ...'. Many packages, such
as
OpenOffice
applications allow export to either image files, such as .png files, or to PDF
files. Instead of using a print driver to do this, which may be
restrictive in the sizes of images produced, then you can export as an image
instead to overwrite a playing file.
PDF and Word document compatibility
See our
PDF file compatibility page if
you have any issues with displaying PDF files and our
Microsoft Word and OpenOffice
Writer documents in Repeat Digital Signage software if you have any
problems with Word documents.
Displaying Microsoft Excel spreadsheet pages with the PDF/Document
control
See
Microsoft Excel and
OpenOffice Calc spreadsheets in Repeat Signage digital signage software.